You have certain key responsibilities in relation to the information which you keep on computer or in a structured manual file about individuals. These may be summarised in terms of eight “Rules” which you must follow, and which are listed below.
- Obtain and process the information fairly
- Keep it only for one or more specified and lawful purposes
- Process it only in ways compatible with the purposes for which it was given to you initially
- Keep it safe and secure
- Keep it accurate and up-to-date
- Ensure that it is adequate, relevant and not excessive
- Retain it no longer than is necessary for the specified purpose or purposes
- Give a copy of his/her personal data to any individual, on request. These provisions are binding on every data controller. Any failure to observe them would be a breach of the Act.